What is 5S Audit Tool? An Application for Workplace Organization

The importance of adequate organization in a workplace cannot be ruled out.

The importance of adequate organization in a workplace cannot be ruled out. Not only does it promote discipline but also a structured environment where employees can thrive.

As a stakeholder, you may put a lot of effort into keeping your organization’s space sorted and assembled. You obviously don’t want your employees to get injured due to equipment that is placed at an inappropriate place or a workspace that is poorly sorted. But, is there a system to set a benchmark and help you keep a check on workplace organization efficiently?

Yes, there is! Welcome 5S audit application tool- a system that keeps a check on your workspace for safety, standardization, order, and ultimately efficiency.

 

What is the 5S Audit and 5S Audit Tool?

The 5S Audit Tool for Workplace implements the 5S audit. 5S is a way of organizing space in a workplace to minimize waste, reducing process and any risk of injuries. It helps in keeping the work environment efficient and more productive.

Tracing back its history, 5S was pioneered by the Japanese multinational automotive manufacturer Toyota. Toyota first applied the standard housekeeping practices at the workplace, and it turned out to be one of the most promising steps towards organizing the workplace. Since eliminating waste and keeping the work environment clean are the basics of sound and consistent result, Toyota started using a practice called lean manufacturing.

Lean manufacturing quintessentially deals with maximizing the output of products and services for the customer on the one hand. On the other hand, it deals with keeping the workspace clean and is primarily accomplished by eliminating waste from the production process.

5S draws its name from the five fundamental principles, which also forms its pillar stones. Due to its Japanese origin, the 5S initially stands for-

  • Seiri
  • Seiton
  • Seiso
  • Seiketsu
  • Shitsuke

When translated to English, these S turn out to be each step of the organization process as mentioned below-

  • Sort
  • Set in Order
  • Shine
  • Standardize
  • Sustain

The 5S practice using a tool is one of the best practical solutions for organizations dealing with space management and waste elimination in the workplace. Let’s briefly take a look at the different parts of 5S for workplace organization-

 

Sort

As the name suggests, it is the first step of the process, involving sorting the workplace. To begin with, one must go through all the furniture, equipment, materials, etc. lying in a work area. Then find out the purpose of each and whether or not they are essential for work. Knowing the answers to questions like who uses a particular tool or how frequently is it used can also contribute to increased sorting at the workplace.

When a department figures out that an item is unnecessary after performing sorting, they can choose to give it to other departments, recycle it or put it in storage.

 

Set in Order

This is the next step in the 5S for workplace organization. With all the clutter gone in the first step of the process, people must collaborate and think about the placement of different workplace objects. Set in order involves coming up with strategies to further sort any of the remaining items from the first round of the audit. One must determine the most logical arrangements in this phase by analyzing factors such as the grouping of objects, paths taken by people to do a particular task, most frequently used items, etc.

 

Shine

Shine is all about housekeeping and keeping your office space sparkling. Even though housekeeping may seem like one of the most natural things to pay, it is often the foremost thing to get neglected.

Apart from the necessary cleaning, the Shine also involves taking care of the machinery in your organization. Checking the performance and maintenance of the machinery is essential and can help in preventing breakdowns. While it may seem that this step of the 5S audit involves only janitors, it shouldn’t be the case. Every employee must be accountable for their own space and try to keep it clean.

 

Standardize

Now that you’ve sorted set and cleaned your workplace, it may seem like your job is done. But, it is often easy to fall back into old habits, and it happens all the time. Standardize is a procedure that helps in keeping things the way they have been arranged.

It involves forming charts and schedules so that the sorting and cleaning can be turned into habits from small one-time tasks. The best practice includes assigning tasks to different individuals and making them aware of them from time to time. Alternatively, you can also use visual cues to catch engagement.

 

Sustain

Finally, sustain is that part of the 5S audit which keeps the project ongoing by inviting participation from the employees. To make 5S a success, every employee right from managers to floor staff must contribute to the program by doing their part.

 

Sarvang’s 5S Audit Tool- The Key to Safety and Efficiency in Your Organization

Imagine that you have to perform a 5S audit for your organization. How do you plan to keep track of all the processes involved? Most importantly, how will you measure if you are on the track of everything?

Welcome- 5S audit application tool by Sarvang Infotech, which helps you achieve improved efficiency and structured approach in your organization. With this 5S Audit Application Tool, you cannot just increase productivity in your organization but also prevent any risk of injury to your employees.

Here are some of the salient features of the tool-

 

Monthly Audit Scheduler

The Monthly Audit scheduler can help you easily create monthly audit schedules for your organization. This way, you can be on top of your 5S agenda with planned strategies in place.

 

Auditor’s Selection

The tool has a 360 audit regime and takes care of your entire 5S operations. You can practice more refined control to your 5S process by keeping image remarks and scores.

 

Area Coordinator Section

Once the auditor has placed observations, it’s time for the coordinators to take action. With the means of area coordinator section, coordinators can quickly close auditor’s comments and get the details of their next audit.

 

5S Gallery

The 5S gallery keeps all the images and video related to your 5S audit. It also has complete dynamic courses on 5S inspections, which can be easily managed by the admin panel.

 

5S Issue Reporter

In case there are any issues related to the 5S audit, the tool lets you report it as well. One can raise queries and issues related to a particular area with much ease.

 

Alerts and Reminders

Alerts and reminders help in staying alert and not miss any deadlines concerned with your 5S audit. The alerts and reminders are sent to the area coordinators, auditors along with the 5S audit admin team.

 

Notifications

Users also receive essential notifications through in-app messages, push notifications, etc. It also keeps the user engaged and aware of the 5S audit in the organization.

 

5S Score Card

The 5S audit app tool also offers a 5S scorecard to measure the performance of your organization. The scorecard displays a score based on the activities performed and corrective measures adopted.

 

 

Now that you know how your organization can benefit from the 5S audit, it’s best to invest in a 5S audit application tool. Sarvang’s 5S tool is designed to increase the efficiency of your organization and help it scale with adequate space management. It is also available in Android, web and iOS app. There are multiple benefits and path to unprecedented growth in your organization with a 5S audit. The key is to start at the earliest!

7 Advantages of mLearning App, Uses, & Features of Mobile Learning

Digitization has taken the world by storm. No matter which sphere of life you try to explore, you are bound to find the penetration of technology.

Digitization has taken the world by storm. No matter which sphere of life you try to explore, you are bound to find the penetration of technology. Right from saying connected to managing tasks and more, mobile devices have found their applications everywhere.

One such area where technology is turning out to be a boon is education and learning. And guess what? Businesses are jumping into the harnessing the features of mobile learning apps for their employees. After all, it is one of the most flexible ways of learning, that too, with handy devices such as a Smartphone.

Popularly known as mLearning, it’s picking up the pace like any other innovation packed concept in the market. If you’re still wondering what it is all about, let me take the leverage to break it down for you!

mLearning is simply a teaching method using mobile devices. It might be your iPad, smartphone, or any other device. All one requires is an active internet connection to download the course material and take tests etc. Once downloaded, you may also view it without the internet.

Though there are plenty of advantages of mLearning, we’re here to discuss the most important of them. Through the means of applications, both mobile and web, mLearning is wowing its users and particularly businesses who find it more convenient than ever to train their employees,

 

Here are the top 7 Advantages of mLearning App-

 

Top Advantages of Mobile Learning App

 

 

Flexibility to learners

 

One of the best features of mobile learning app is that it offers a supreme level of flexibility to the learner. Who said you could learn from a bulky book or an entire notebook filled with key points from lectures? With the mLearning app into the picture, you can quickly learn without the burden of carrying books or notebooks with you.

Furthermore, your mLearning course material is not just fed with alphabets. Learners also get to take advantage of videos, images, podcasts and other multimedia messages.

 

Collaborative learning

 

While learning one often encounters doubts that become hurdles to our path of more critical education. In scenarios like this, mLearning serves one of the most significant advantages. It promotes and offers a platform for collaborative learning where people can join communities and stay connected to each other. This practice helps like-minded people discuss and collaborate on different topics.

 

Higher completion rates

 

We often face difficulties reading from a book because they eventually turn monotonous with the same pattern of content churning over and over again. Ultimately, we drop out in between, not completing the learning. But, with mLearning apps, the content doesn’t have to be boring.

mLearning apps feature small chunks of content, instead of lengthy paragraphs. This is further broken down into easily understandable formats and language so that everyone can understand it. Therefore, with concise and engaging content, it becomes easy for learners to complete a course and initiate others.

 

Multi-device support

 

mLearning supports multiple devices at one time. This means that you can read the same content from your tablet, smartphone, etc. Even when you’re working and feel bored, you can take a break and study the course material from your laptop or personal computer. It’s that easy! The support for multiple devices is one of the best advantages of mLearning.

 

Responsive learning

 

Nobody likes to read something that goes beyond the screen of their smartphones. And that’s why apps are being made to fit into the requirements of different devices. This practice is called responsiveness and mLearning is acing it.

The course material on the mLearning apps fit as much on a large screen as on a smartphone. No content gets unpleasantly squished when you switch your devices. This increases the user engagement and therefore adds to a user-friendly experience.

 

Gamification

 

Most of the people play games because they are fun and burst stress. And who knows what you encounter on the next level! Games challenge your cognitive skills and motor controls, keeping you longing for more. The question is, why can’t the process of learning be this fun?

mLearning brings gamification to the process of learning that helps in keeping learners engaged. After all, learning works best when it doesn’t feel like learning. mLearning therefore, brings attractive quizzes, time-bound questions, and even prizes to make any course more interesting.

 

Microlearning

 

Microlearning is that part of learning where complex course material is broken into small bits for increased grasp and improved understanding. Easy to digest little bits of data can be downloaded and studied anywhere. Let’s say that you have a meeting in the next hour and you have to prepare something. With mLearning to the rescue, you can quickly open apps and brush up your concepts in no time.

 

Uses of mLearning App

mLearning can have several features. Lets’ take a look at how they can be used in organizational scenarios-

 

Formal Training in Organization

mLearning can be used in organizations and is already being, to impart formal training to the employees. Whether it is a brief about the ideology or functioning of a company or information about a new product, mLearning can be deployed in these situations.

While a person to person interaction can take up a lot of time, mLearning is an efficient way of monitoring and completing the training. Especially as we talk of induction programs, mLearning can facilitate flexible and in-depth learning.

 

Performance Support Tools

Using mLearning apps, companies can also understand the efficiency of their employees concerning time management. Gamified approach to time management can help in practicing exercises and monitoring performances. It is also one of the most popular uses of mLearning app.

Furthermore, mLearning can complement performance support in an organization in critical areas such as support to compliance initiatives, short summaries of key policies, etc.

 

Social Learning

Since one of the most significant advantages of mLearning is that it facilitates collaborative learning, it can be harnessed by organizations for benefits. Learners can be encouraged to share their inputs and learning experiences that can be beneficial to other people. Apart from this, people can also share content that can be relevant to a course and other learners.

 

Features of an Ideal Mobile Learning App: Welcome- Sarvang mLearning Application

mLearning is turning out to be a boon to businesses. However, it is vital that you choose the best in class mobile learning app for your organization. While Sarvang’s mLearning app is not just unparalleled, it is also designed to build a community with high expectations and academic achievements.

The app is available across all devices including Web, Android, and iOS. Here are some of its salient features-

 

E-library

E-library lets you manage all policies of the company including ethics, rules, awareness, notes and any awareness videos. These can be easily shared with the employees for quick learning.

Learning Courses

The courses section of the app lets organizations curate and store courses for each of their departments. These courses can be accessed readily from any device and studies on the go.

Quiz

The monthly or weekly quiz can help in keeping the employees on their toes. It can keep a check on their learning and promote in-depth understanding of a course.

History

There is a history section in the mLearning app to let people go back to their courses and quizzes. It keeps your courses and relevant study materials in memory for quick access.

Watchlist and Favourite

You can easily add any material that you wish to study in the watch list and a favorite section for future references.

Notifications

Notifications are an important part of any app. In Sarvang’s mLearning app, you stay aware of your course and any upcoming quizzes through push notifications, in-app messages and more.

Learn it the New Way!

mLearning can transform any organization. It is already bringing revolutionary benefits to places where it has been implemented. Since keeping up with the latest information and skill set is essential for all employees to stay competitive and knowledgeable, the virtue of Mobile Learning is unquestionable. The anytime, anywhere approach of mLearning is one of the most significant benefits that organizations can reap in the modern competitive world.

 

 

Importance of Corporate Idea Management App for Company’s Benefits

Ideas are the foundation stone for innovation.

Ideas are the foundation stone for innovation. What do you do when you want to develop something new for your company?

You brainstorm ideas!

And that’s one the biggest reasons for organizations to realize the importance of corporate idea management apps.

 

What is Idea Generation?

Whether it is a call for innovation from the stakeholders of the company or you’re under the pressure of the market to build something new, ideas help you sail through. And especially when you’re running a business, you have a lot more heads to generate new ideas.

Ideas are thoughts, after all! You might lose them as quickly as they are generated. There’s only one way to preserve them- manage them efficiently!

And that’s what idea management software is for!

Importance of Idea Buzz Tool for Business

The importance of corporate idea management apps can be understood from the fact that they foster innovation in a company by harnessing the ideas of your employees. Consider an idea management tool as the first step towards redefining the future of an organization.

If you’re still wondering what these tools can do for you, here what you need to know, Idea Buzz Tools helps companies and employees generate ideas in a structured manner. When employees generate ideas, these are discussed, organized, improved, prioritized and evaluated through the idea management app.

As we step into the future, the market is becoming more and more competitive. A majority of companies who are excelling in their niche are shifting to idea management software. This is not just helping them keep up their face with the changing trends but also offer the best of their potential to the customer.

 

So, no more losing any ideas for your organization! Here are some more ways idea management software are coming ace the game of innovation-

 

Capture All Ideas at One Place

 

As a business, you continuously need to tap into the creativity of your employees to come up with something new. And if you’re still using suggestion boxes to collect ideas, it’s time you welcome an idea buzz tool in your company.

Now that we are in the age where robots are delivering parcels, companies need to identify opportunities that can help them scale. And all of this needs to happen quickly regularly. An idea generation tool can help you capture ideas from all your employees, thus removing any roadblocks in your path of brainstorming.

On the one hand, it is imparting a sense of value in your employees, since they get to contribute. While on the other hand, you get plenty of ideas to analyze and evaluate.

You never know which ones help in driving the growth of your organization.

 

Help Select the Best Ideas

Once you’ve collected all the ideas from employees in your organization, the next step is to choose the ones that can best take your innovation goals forward. Innovation management apps can help you capitalize on the best ideas, along with achieving the right kind of productivity.

Since you also get access to all the ideas from your employees in one place, you can easily choose the best ones. And not just this, since ideas inspire other ideas, you can come up with the better version of ideas with everything at your disposal.

 

Promote Transparency in the Organization

One of the best qualities of an idea management software is that it lets your employees have a voice in the company. When employees can see other’s ideas, they can comment on them and choose to improve the quality of their ideas as well.

One the one hand this is promoting collaborative work between your employees. While on the other hand, it is also giving your company a set of refined qualitative and quantitative ideas at the same time.

 

 Improve Collaboration

Being an open tool for the workspace, corporate idea management app for employees can improve collaboration. With features like comments and access to other’s ideas, employees can enhance each others’ ideas.

As a company, it can be a win-win situation for you from every angle. On the one hand, you get to conceptualize on an enhanced set of ideas. While on the other hand, your employees get to work together on a single platform creatively, no matter which section of your company they work in.

Meanwhile, you get compelling solutions for your next significant innovation!

 

Be at a Competitive Advantage

It is more than ever essential to come up with new ideas, considering the cut-throat market competition. Many new companies fail to survive because they fall short of ideas on how to keep catch hold of their audience’s attention.

But don’t worry; you don’t have to be one of them. With buzz idea tools at your rescue, you can build a competitive advantage in the market, when you have inputs from all your employees’ at once.

 

Sarvang’s Idea Management Tool is Ideal for Your Organization

Sarvang’s Idea Buzz tool is all about turning your ideas to reality. Because ideas don’t keep until someone does something about them, it is vital that you start capitalizing on them right away. And Sarvang’s Idea Buzz Tool is all along the way helping you channelize your employee’s creative instincts to reality.

The balanced tool helps you expand your range of ideas beyond your current thinking. This includes expanding your belief by adding more questions, variables and other assets that can help you make the most of an idea.

 

Let’s take a look at some of the fantastic features of the Sarvang Idea Buzz Tool –

 

Submit an Idea

The Idea Management app lets employees in an organization submit their ideas on a unified platform.

 

My Inbox

The Inbox section helps employees track down their activities around an idea. You can view the ideas submitted, implemented and pending to be fulfilled etc.

 

Manage Ideas

As a manager, you can manage all your employees’ ideas in one place. Be in charge of generated ideas along with assigning and implementing them. Exercise complete control through your admin dashboard in the app.

 

Graphically Represent Ideas

You can also view the graphical representation of most of the ideas.

 

Earn Idea Club Points

Employees earn idea club points whenever they submit an idea or whenever their idea gets accepted.

Idea management software not just helps you generate more ideas, but track down their implementation. It wouldn’t be incorrect to say that they are a gateway to measuring your business outcomes, tapping into employees’ creative abilities and stand firmer in the market competition. The opportunities around ideas are limitless. And with Sarvang’s Idea Buzz app, you can build a holistic work culture in your organization.

Top Benefits of Safety Hazard Reporting Mobile/Web Application

Employees from the backbone of any industry. As a business, there couldn’t have been any reasons why you should provide them a safe environment.

Employees form the backbone of any industry. As a business, there couldn’t have been any more reasons on why you should provide them with a safe environment to work. Thanks to technology! With its penetration in almost every sector, the workplace can now be made a better and safe place to work. And this is one of the reasons why companies are actively taking measures to ensure the well-being of their workers using technological advancements. This is especially in areas concerning hazards and incident management. Read this article to know the top benefits of hazard reporting application.

Depending on the nature of work in different industries, hazard reporting tools are becoming a necessity in today’s times. These unsafe act reporting tools help in providing a sustainable culture for employees to thrive in an organization. With the help of automation packed features, hazard reporting tools are ensuring a safe environment every second for the employees. And the best part is that most of these tools can be operated using smartphones.

Going a decade back it is evident that Workplace Hazard Reporting Tools were just taking shape, and organizations seldom realized their necessity. But with the ease of technology and extensive reach to mobile devices, environment health and safety apps like hazard reporting tools are becoming excessively popular. Organizations are reporting tangible benefits and improved working conditions, especially for workers in the field.

Let’s comprehensively take a look at how the hazard reporting mobile applications is ensuring a safe environment for employees.

 

Top Benefits of Hazard Reporting Application 

 

1. Promoting Safety Culture

The employees who work in the field are always under the danger of a potential hazard or mishappening. Consider, for example, you own a chemical factory, and a spill occurs at one of the facilities. In this situation, a delay of every second can lead to lethal damage, including the life of your employees. However, if your workers have a hazard reporting tool, they can immediately alert others of the incident, directly from the field. As a result, appropriate action can be taken due to uncovering of the hazard in time and prevent injuries and other casualties. On the other hand, since the employees of your company get to participate in reporting hazard, it helps in strengthening the safety culture. It powers engagement and imparts a sense that every employee has a crucial role to play in the company.

 

2. Protecting employees with Alerts

Safety Hazard Reporting Mobile Applications make sure that workers get any reports concerning incidents or hazards through alerts. Based on the nature of the work, these apps can be customized and help in quick real-time signaling. Consider the above chemical spill situation for an example. Since it can cause damage in seconds, real-time alerts can help workers grab a protective instrument in time and reduce the risk of potential harm. Furthermore, some advanced hazard reporting apps like Sarvang Safety apps also share hazard timelines right from social media and other channels. This helps in preparing resources and ensuring the safety of workers with hindsight.

 

3. Greater Efficiency in Operations

Work that is performed in the field has to undergo audits often. However, when performed manually, not only is it a tiresome task but also inefficient in many ways. It also leaves a lot of loopholes that may put workers in potential threats. Thanks to the Incident Management tools and advanced hazard reporting applications workers can now directly audit a facility from anywhere and at any time. This leads to increased operational efficiency and proactive measures if any hazard or threat is found. It also significantly reduces the risk of any errors that are otherwise caused due to collecting data and entering them into a system for analysis.

 

4. Increased Awareness for Hazards

Using the hazard reporting mobile applications, awareness regarding the hazards can be spread within seconds. And not only this, but it also speeds up the process of implementing appropriate preventive measures.Put differently; it also creates transparency in the system that leads to increased visibility towards unfortunate incidents and unsafe acts. If you’re wondering how does this help in increasing visibility, it is all with the help of accurate data capturing.So, in case you have to take note of important information regarding the hazard, all you have to do is open the Safety Hazard Reporting Mobile Application and empty your brain. No more forgetting! Thank God!

 

Sarvang Safety Mobile App- The Gateway to a Safe and Hazard Free Work Environment

 

The Sarvang Safety mobile app is India’s #1 hazard reporting tool that precisely focuses on building a healthy and safe environment for the workplace. It is designed by a team of experts consisting of IT professionals and cognitive experts. The app lets workers report hazards and unsafe acts on the go in a hassle-free manner. Available in both mobile and web application, it is beneficial for organizations due to their life-saving features and seamless accessibility.

 

Let’s take a look at some of the key feature of the Sarvang Safety App-

 

Report Hazard

Workers can report hazards within seconds, no matter where they are or which device they use.

 

Reminders with Ageing

Timely reminders are sent to the manager of a particular facility to speed up any preventive measures against incoming hazards in the area.

 

Automatic Alerts

Automatic alerts are prompted on mobile whenever a hazard is reported, assigned, closed, etc.

Closer Dashboards: Specific dashboards are offered on the web and mobile app for hazards that are closer or escalating quickly.

 

Hazard Timelines

Ensures complete awareness about a hazard with real-time timelines from social media and other platforms.

 

Interactive Reporting

The workplace hazard reporting tool is designed in a user-friendly manner with graphical reporting elements, making it easily understandable to workers.

 

Safety Quiz

Encourage yourself and your workers to take part in the hazard related safety quiz and stay vigilant at all times.

 

Notifications

With in-app, messaging and user engagement notifications, the app is fun to use.

 

E-library

In case of more information on hazards, the company’s library of safety policies, notes, etc. one can refer to the electronic library of the app.

 

 

Thus, in the age of automation, apps like Sarvang Safety are creating a breakthrough by offering an unparalleled level of safety for your workers. On the one hand, it is helping in accelerating preventive measures in the workplace. While on the other hand, it is guaranteeing more satisfaction to the employees. Always remember that happy employees are crucial to an organization’s survival. Make sure you put your bit towards their well being. And watch them reciprocate with greater satisfaction.